Today, with the constant evolution of digital technology and the impact it has on companies' day-to-day operations, solutions are emerging that bring together all the information and documents held in physical archives into a single location that is always available and quick and easy for all employees to access. As a result, searching for documents becomes faster and work processes more efficient.

According to a study by Coopers and Lybrand, each employee loses between 20% and 40% of their time looking for documents. Document management systems therefore emerge as a solution to this challenge, enabling more efficient management of documents and of all available information.

Document management systems enable the dematerialisation of the archive which, as well as helping to reduce the ecological footprint, also guarantees the security of all documents and contributes to greater operational efficiency.

One of the main benefits of document management systems is the reduction in the time the company's employees spend searching for documents, which is one of the most relevant aspects of day-to-day work. As a result, all processes become much faster, simpler and more agile.

These applications also help to reduce costs, both operationally and in terms of physical space and storage. Employees can work together more closely and share information and documents more easily, contributing to higher productivity. The business benefit of document management software is that it guarantees standardised, centralised management of all documents and their security, since the archive backup is available in the cloud.

Uplift - Document Management in the Cloud

Uplift is cloud-based document management software that lets you organise and protect files that can be attached to purchases, sales, treasury and inventory in the ERP. Some of the benefits of Uplift are:

• Centralised archive management, which makes it easier to search the document archive and reduces the need for physical storage space.
• Lower costs, by eliminating the costs associated with managing and maintaining the document history, and because there is no need to print documents for archiving.
• Higher productivity, made possible by digital search.
• Archive security: by hosting documents in the cloud, they are always available, even in the event of a disaster. In addition, it becomes possible to give each user permission to access specific documents and to view the change history of each file.
• Mobility, based on Cloud technology, which ensures easy, fast access from anywhere to the files associated with purchases, sales, treasury and inventory in the ERP.

Implementing a document management solution in a business context is increasingly relevant, as it contributes significantly to lower costs and higher productivity and process efficiency, while also ensuring greater accessibility and security of the document archive.

 

Written by:
Openlimits

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